A service of Campus Operations

Board room meeting

The purpose of the Energy Policy is to put measures in place to realistically and comprehensively reduce energy consumption, and improve energy efficiency on campus consistent with the needs for a safe, secure, inviting campus community. The policy contains Energy Conservation Standards, which are devised in accordance with this policy and implemented by the University. Below are some highlight of the standards, or read the full policy text.


  • Heating Season: Winter heating temperatures will be set at most 69ºF degrees during occupied hours and maintained above 67ºF. Temperature will be setback to 60ºF during unoccupied hours. Facilities with controls on steam registers shall be set by Facilities Services staff and are not subject to setbacks.
  • Cooling Season: Summer thermostat settings will be set at least 76ºF during occupied hours and maintained below 79ºF. Temperatures will be setup to 80-85ºF during unoccupied hours. Building occupants with authorized window air conditioners shall set daytime temperatures to 76ºF and turn units down or off when leaving at the end of the day.
  • Reporting Temperature Variance: Areas that are either too hot or too cold should be reported as soon as possible to Facilities Services at 785-864-4770 so the problem can be addressed. Consideration will be given to whether the temperature falls within the accepted range for occupancy and whether the room is being used in a manner for which it was designed.

Facility Scheduling

  • Temporary Adjustments for Special Events: Normal hours of operation are 6am to 6pm Monday through Friday and closed on the weekends. Anyone needing changes to the heating and cooling schedule outside of normal hours of operation should submit requests to the Energy Office at energy.ku.edu/schedules prior to the event with two weeks notification encouraged and 24 hours required for weekday schedules. Requests for changes to the weekend schedule must be received by 8am the prior Friday.

Space Heaters

  • The use of space heaters on campus is strictly prohibited, unless determined necessary by the KU Energy Office to maintain temperatures and approved for use by the Fire Marshal. For medical exemptions, contact Accessibility & ADA Education at hrdept@ku.edu or 785-864-4946. For all other requests, contact the Energy Office at energy@ku.edu.


  • Lighting on campus is being retrofitted or upgraded to high efficiency LED lighting with electronic ballasts. Remaining areas will be upgraded as funding becomes available. All new construction and remodels must use high efficiency lighting.
  • Lighting in buildings that is not required to remain on for safety reasons must be turned off whenever the space is unoccupied. This includes lights in offices, classrooms, restrooms, and other common spaces.

Computers and Office Equipment

  • When possible, printers, fax machines, scanners, and related office equipment should be consolidated using multi-function devices.
  • This equipment must utilize built in power management features during periods of daytime inactivity and must be powered down at the end of the work day.
  • Where multi-function devices are available, individual printers, scanners, and fax machines are no longer necessary and must be removed unless such equipment is part of an approved work place accommodation. To request a medical exemption, contact Accessibility & ADA Education at hrdept@ku.edu or 785-864-4946. For all other requests, contact the Energy Office at energy@ku.edu.
  • Peripherals and multi-function devices must be turned off when leaving at the end of the day.

Fume Hoods

  • Sashes must be closed to the lowest safe level when fume hoods are in use and closed completely whenever workstations are unoccupied.


Personal Appliances

  • Refrigerators, coffee makers, and microwave ovens are discouraged in individual office spaces.
  • Shared appliances should be consolidated in common areas whenever possible.
  • Energy efficient products that qualify for the U.S. EPA Energy Star label should be purchased whenever available.
  • Electric burners such as hotplates and electric element burners are a fire hazard and are strictly prohibited from being used on campus.
  • Unauthorized personal appliances shall be voluntarily removed by individuals immediately. Exemptions from the policy may be granted for extenuating circumstances, to include, but not limited to medical conditions or special equipment requirements. To request a medical exemption, contact Accessibility & ADA Education at hrdept@ku.edu or 785-864-4946. For all other requests, contact the Energy Office at energy@ku.edu.


If you have any suggestions on ways to reducing energy consumption in your space on campus, please email energy@ku.edu.


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